Introduction

The role of the notary is very important in ensuring the sanctioning virtue of the documents used and saving the people, more so the ones involved in legal and business transactions from fraud. Becoming a notary public in Texas requires submitting several different requirements including filing a notary bond. The existence of the notary bond safeguards the general public by financially protecting individuals against any errors or wrong acts committed by the notary.

This entire article talks about everything regarding filing a notary bond in Texas, including what it is to maintain its purpose and how to apply it.

What is a Notary Bond?

The type of surety bond that will protect the public; is a notary bond. It is the assurance that the notary will perform his duties with due care without deviation from the law. If the notary’s commitments fail, the loss will be compensated through that bond.

Purpose of Notary Bond

• Protects the public from fraudulent or careless acts done by the notary.
• Ensures accountability and professionalism among notaries.
• Provides monetary reparations for persons who were at a notary’s mistakes.

According to Texas law, a notary bond is required to compel notaries to adopt the highest ethical standards.

Know Notary Bond Terms and Requirement in Texas

Who Needs to File a Notary Bond?

Anyone wanting to become a notary public in Texas must get a notary bond. This need was made relevant for first-time applicants and also for those who seek renewal of their commissions.

Bond Amount and Coverage

• Bond Amount: Texas law requires a $10,000 bond for notaries.
• Coverage Period: The bond covers the entire four-year term of the notary commission.
• Limitations: The notary is not protected by the bond, even though it might protect the public. Notaries should supplement their bond coverage with additional Errors and Omissions (E&O) insurance for personal coverage.

Prerequisites for Filing a Notary Bond

The first step is to meet eligibility and prepare the required documentation for filing a notary bond.

Qualifications for a Texas Notary

1. Age: Applicants must be eighteen years of age or older.
2. Residence: Must be a legal resident of Texas or a qualified resident of a border state in which the work is performed in Texas.
3. Background Check: No convictions for felony or crimes of moral turpitude.
4. Education: You would have achieved all other required training or educational completions, including online notary training.

Essential Documents for Filing

• A completed Texas notary application form.
• Proof of purchase of a $10,000 notary bond.
• Identification documents (e.g. government IDs).

How To File A Notary Bond In Texas

Filing a notary bond isn’t as time-consuming as long as you follow these steps:

Step 1: Obtain a Notary Bond

Purchase a notary bond from an approved supplier for starters.

• Where to Buy: Notary bonds can be procured from insurance companies, bonding agencies, or some professional associations.
• Cost: Relative to what providers and other services bought, a bond of $10,000 would cost anywhere between $50 and $100.

Step 2: Complete the Notary Application

• Download Application: Go to the Texas Secretary of State’s website for the application form.
• Fill Out the Form: Insert full and accurate information about your name, address, and bond details.
• Attach Required Documents: Attach evidence of bond purchase and other required documents.

Step 3: Submit Your Application and Bond

You can submit your application and bond to the Texas Secretary of State in one of two ways:

• Online Submission: Upload the completed application and bond certificate on the Secretary of State’s website.
• Mail Submission: Forward the papers to the mailing address specified on the application form.
• Processing Time: Processing of application forms with the issuance of commission usually takes about 1-2 weeks.

Step 4: Receive Your Notary Commission

You will obtain your notary commission certificate upon approval of your application.

• Next Steps: Purchase a notary seal and a record book to begin your duties officially.

Benefits of Filing a Notary Bond

Filing a notary bond is not just a legal requirement; it also provides several benefits:

• Public Protection: It safeguards clients from potential financial losses due to errors or misconduct.
• Enhanced Credibility: Holding a bond demonstrates your commitment to professionalism and legal compliance.
• Legal Compliance: Filing a bond ensures you meet Texas state regulations for notaries.

Common Mistakes to Avoid When Filing a Notary Bond

Avoid these mistakes to have a smooth sailing application process:

• Incomplete Forms: Double-check your application for missing details or signatures.
• Missing Deadlines: Submit your bond and application well before any expiration dates.
• Unverified Providers: Ensure the bonding company is authorized to issue bonds in Texas.

Maintaining Your Notary Commission

Being a notary is not a one-time responsibility. You must stay compliant and renew your bond and commission when required.

Renewal Process

• Reapplication: Reapply for renewal not less than 90 days before your commission expires.
• Renewal Conditions: New application with new bond obtained.

Compliance Mode

• Adhere to Texas notary laws and regulations.
• Store your notary instruments (seal and record book) on the day.

What is the filing fee for a notary bond in Texas?

The filing cost for a notary bond is multi-pronged:

Expense	Estimated Cost
Notary Bond (4 years)	$50 – $100
Application Fee (Secretary of State)	$21
Notary Seal and Record Book	$20 – $50
Optional Errors and Omissions Insurance	$25 – $50

These costs may vary based on the provider and additional services chosen.

Where to Get Help Filing a Notary Bond

In the case of the filing, if you have some problems, there are resources to help you with:

• Texas Secretary of State: Provides official guidelines and support.
• Bonding Agencies: Offer professional help and expedited services.
• Notary Associations: These provide tools, resources, and expert advice to new notaries.

FAQs

1. How much are notary bonds in Texas?

A notary bond is usually for about $50-$100 for four-year eligibility.

2. Can I file my notary bond online in Texas? 

You can file your application and bond certificate online via the Texas Secretary of State’s online portal.

3. So how long does it take to receive my notary commission?

1-2 weeks on average after submission under normal conditions.

4. What happens if my notary bond expires?

If your bond expires, you risk losing your notary commission. Renew it promptly to avoid this issue.

5. Will I need Errors and Omissions Insurance in addition to a notary bond?

E&O Insurance is not required; however, it is prudent to protect oneself from personal liability.

Conclusion

It means filing a notary bond in Texas to being a notary public. Steps have been outlined for the seamless application process to start your journey as a trusted public servant. Lastly, do not forget to renew your bond and stay compliant with the state regulations to keep your notary commission intact.